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Combining our three core specialisms with cross sector experience from a world-class team, we transform businesses through the built environment and enhance the way people work.
AIS Group Companies Limited (“AIS”) is committed to preventing all forms of modern slavery throughout its operations and its supply chain. This Policy applies to all of its divisions, subsidiaries, associate companies and its interests in joint venture consortia and all employees (“Employees”) and works in conjunction with related company HR Policies and Practices. We expect similar practices to be followed by our suppliers, subcontractors and business partners (collectively referred to as “Suppliers”).
This Policy sets out the standards with which the Company and Employees are expected to comply with regard to modern slavery and compliance with the law. These standards take precedence over local or industry wide ‘custom and practice’.
Each division in the Company is required to bring this Policy to the attention of all Employees
The Company, in compliance with the Modern Slavery Act 2015 (“the Act”), will also provide a prominent link to an annual statement on modern slavery on the homepage of its website.
3.1 Modern Slavery
The term ‘modern slavery’ is used to denote situations where one person deprives another person of their liberty in order to exploit them for personal or commercial gain.
3.2 Human Trafficking
Human trafficking is the act of recruiting, transporting, transferring, harbouring or receiving a person, through any coercive means (such as threat, use of force, deception or abuse) for the purpose of exploitation. Where the victim is under 18 years of age, there is no requirement of coercive means.
3.3 Forced Labour
Forced labour is any work or services which people are forced to do against their will
under the threat of some form of punishment. Almost all slavery practices, including trafficking in people and bonded labour, contain some element of forced labour.
Compliance with the law
The Company and all Employees are required to comply fully and to behave in accordance with the Act
The consequences of infringing the Act are extremely serious both for the Company and for individual employees and may include the imposition of significant financial penalties. Ignorance of the law is neither an acceptable excuse or defence to non-compliance, and the Act makes it clear that the consent of the victim is not an automatic defence.
All migrant workers will be treated in accordance with UK legislation and existing Company HR policies and practices and will be subject to the same employment contract terms as other potential recruits. The Company requires that the following practices are complied with.
Forced or involuntary labour
Employees shall not be subject to any form of forced, compulsory, bonded, indentured or prison labour. All work must be voluntary and Employees shall have the freedom to terminate their employment at any time without penalty, given notice of reasonable length as required by their employment contract.
Employees shall not be charged any fees or costs for recruitment, directly or indirectly, in whole or in part, including costs associated with travel, processing official documents and work visas in both home and host countries.
Confiscating or withholding identity documents or other valuable items, including work permits and travel documentation (such as passports) is strictly prohibited. All documentation retention shall be in line with Data Protection and Document Retention guidelines.
Contracts of employment
All Employees will be provided with their employment contract prior to deployment. The use of supplemental agreements and the practice of contract substitution (the replacement of an original contract or any of its provisions with those that are less favourable) are strictly prohibited.
No Employees will be required to lodge deposits or security payments at any time.
The workplace shall be free of any form of harsh or inhumane treatment (such as harrassment, mental or physical coercion, or verbal abuse of employees; nor shall they include sanctions that result in wage deductions, reductions in benefits, or compulsory labour) for all Employees and potential Employees.
All Employees, irrespective of their nationality or legal status, shall be treated fairly and equally.
Wages and benefits
All Employees shall be paid at least the minimum wage required by applicable laws, and shall be provided all legally mandated benefits. Wage payments shall be made at regular intervals and directly to all Employees, in accordance with national law, and shall not be delayed, deferred, or withheld.
Only deductions, advances, and loans authorised by national law or as set out in general Company policies are permitted (such as season ticket loans) and, if made or provided, actions shall only be taken with the full consent and understanding of Employees. Clear and transparent information shall be provided to employees about hours worked, rates of pay, and the calculation of legal deductions.
Employees shall not be forced to work in excess of the number of hours permitted in national law. Where the law is silent, normal working hours shall not exceed eight per day and forty-eight per week, and should comply with flexible working time policies and or normal Company contractual hours and total working hours including overtime shall not exceed sixty.
All overtime shall be purely voluntary, unless part of a legally recognised collective bargaining agreement. Payment for over time will be in accordance with Company additional hours worked guidelines and policies.
Freedom of movement and personal freedom
Employees’ freedom of movement shall not be unreasonably restricted. Mandatory residence in employer-operated facilities shall not be made a condition of employment.
Private employment agencies and labour recruiters
Employees should be hired directly whenever possible. When the subcontracting of recruitment and hiring is necessary, the Company shall ensure that the labour agencies it engages operate legally, are certified or licensed by the competent authority, and do not engage in fraudulent behaviour that places employees at risk of forced labour or trafficking for labour exploitation.
The Company has in place grievance procedures to ensure that any Employee, acting individually or with other Employees, can submit a grievance without suffering any prejudice or retaliation of any kind.
Any breach of this policy by an Employee which is upheld upon investigation should be dealt with in conjunction with the relevant Company disciplinary policy.
REPORTING, REFERRAL AND QUESTIONS
The Company is required to report immediately to General Counsel any breach, or any reasonable suspicion of such breach, of this policy.
Employees who have any concerns over matters relating to this policy should raise them with their line managers. Where they are unwilling or unable to do so, or where they are dissatisfied with the outcome of having done so, Employees should approach the directors of the Company directly.